5 Hidden Features of DataArchiva to Elevate Your Salesforce Data Archiving Strategy

For Salesforce data archiving, DataArchiva truly shines as an essential tool for businesses of all sizes. Picture yourself as a compliance officer or CTO, juggling the complexities of data storage while navigating strict compliance regulations. You want to ensure that your data retention practices not only meet legal obligations but also optimize performance and cut storage costs.

As you tackle this challenge, you might find yourself grappling with questions like:

• How can I effectively manage Salesforce data without overwhelming the storage?
• What strategies can I implement to maximize Salesforce app efficiency?
• How do I balance data retention costs with the need for accessibility and performance?
• What strategies can I implement to easily archive Salesforce data for compliance?

If these questions resonate with you, you’re in the right place! Let’s explore how DataArchiva can help you find the answers you need as it helped over 100+ customers resolve their storage hiccups & compliance challenges by adapting to archiving automation for Salesforce.

Therefore, whether you’ve been using DataArchiva for a while or are just starting to explore its capabilities, discovering its hidden features can make a significant difference in your data strategy and help you get a better ROI. 

The Real Brain of DataArchiva

The core strength of DataArchiva lies in its advanced product architecture, which serves as the foundation for effective Salesforce data archiving automation. This architecture simplifies complex processes, allowing businesses to manage their Salesforce data seamlessly. Think of it as the backbone that supports efficient data management.

The Hidden Features 

DataArchiva’s true potential shines through its custom setting center and app dashboard. Here are five hidden features that can significantly enhance your archiving experience:

1. Audit Logs

Maintain compliance effortlessly. The audit logs track every action, ensuring you meet regulatory requirements without hassle.

Use Case: Consider a healthcare provider that must comply with HIPAA regulations. With DataArchiva’s audit logs, the organization can track which user archived which data and when. This transparency helps them maintain compliance and can be invaluable during audits, allowing them to demonstrate adherence to regulations effortlessly.

2. Multiple Archives

Create and manage multiple Salesforce data archives based on specific policies. This feature allows you to customize your archiving strategy by grouping the compliance data catering to diverse business needs.

Use Case: A global corporation needs to archive data differently across regions due to varying legal requirements. Using DataArchiva, they can set up multiple archives, each tailored to comply with local regulations while maintaining a unified approach. This flexibility ensures compliance and simplifies data management across different jurisdictions. 

For an Australian infotech, DataArchiva once resolved residency challenges, for archived Salesforce data,  read the full story. 

3. Analytics on Archives

Gain insights by merging archived and live data with in-built reporting capabilities. This feature helps to assess usage patterns from old emails, cases, opportunities, accounts, and contracts, allowing teams to revisit cold cases and identify potential upsell opportunities for the future.

Use Case: A sales team wants to identify which products generate the highest revenue across different customer segments. By analyzing historical sales data in Sales Cloud, they can assess product performance and customer buying patterns. This analysis enables them to tailor their sales strategies, focus on high-margin products, and allocate resources more effectively, ultimately driving increased sales and profitability.