Move Legacy Data to Salesforce Without Storage Costs

Following recent acquisitions, companies inheriting data assets from a legacy CRM or Salesforce, often grapple with the dual challenges of high data migration costs and the lack of governance in executing their M&A playbooks. It can be as obvious as storage migration or app data, clouds, or business processes in an attempt to unify the inventory of the data into available assets to be used within Salesforce.

According to recent studies, over 70% of enterprises cite data migration as one of their top challenges, particularly when transitioning from legacy systems to platforms like Salesforce. As organizations contend with the specters of data integrity and escalating data storage costs, many find themselves at a critical inflection point.

The stakes are high: failure to effectively navigate this transition can stymie growth and hinder competitiveness, especially for those poised for mergers and acquisitions. In this article, we will explore how DataArchiva not only mitigates these risks but also positions organizations to thrive in a rapidly evolving marketplace, turning data challenges into strategic opportunities.

Why Data Strategy Matters Before Migrating to Salesforce

When legacy data is migrated to Salesforce without a well-defined plan, it can quickly overwhelm the storage capacity of the new system. This can result in a bottleneck that hinders processes, slows down system response times, and ultimately affects the productivity of sales reps and service agents. The influx of data may lead to sluggish performance, causing frustration and inefficiencies in day-to-day operations.

To avoid these pitfalls, organizations must adopt a comprehensive strategy that not only focuses on seamless data transfer but also on optimizing storage costs and maintaining system efficiency. DataArchiva offers solutions that address these challenges, ensuring that your transition to Salesforce enhances, rather than 3impedes, your business operations. Read more about effective Salesforce data management strategies.

Understanding Storage Costs in Data Migration to Salesforce

When companies migrate to Salesforce, they often face substantial storage costs. Traditional cloud solutions can charge up to ten times the cost of getting a storage optimizer. For instance, a typical organization might incur an estimated $5,000 annually for just 10GB of cloud storage. This expense can quickly add up, particularly for firms with large datasets.

How DataArchiva Helps

By leveraging DataArchiva, businesses can seamlessly move the legacy system data to Big Objects Storage or integrate Salesforce with cloud platforms such as Azure, AWS, and GCP, or connect to on-premises infrastructure. This allows for the systematic archiving of legacy data, ensuring it remains accessible within Salesforce while keeping primary storage free for processes and automation.

This way businesses can significantly reduce Salesforce data storage expenses. The initial archiving of 50GB of data, with a projected growth of 20% annually, can be achieved without incurring Salesforce data storage expenses, making it a cost-effective strategy for companies planning to scale.

Key Strategies to Plan with DataArchiva for Legacy Data Migration to Salesforce

Migrating legacy data to Salesforce is a critical step for organizations looking to modernize their operations and leverage advanced CRM capabilities. However, without a strategic approach, this process can lead to increased storage costs and operational inefficiencies. In this section, let’s explore the key strategies to effectively plan your data migration with DataArchiva, enabling a seamless transition and optimal performance in your new Salesforce environment.

1. Leverage Salesforce Data Archiving

Salesforce Data Archiving with DataArchiva allows businesses to host their archived data securely within a pre-owned relational database. This means 100% data ownership and control, crucial for maintaining data integrity and security. By storing archives natively in Salesforce Big Objects or externally to enterprise-owned cloud platforms to avoid costly Salesforce data storage costs.

2. Effective Schema Mapping

One of the critical aspects of migrating data is ensuring it aligns with the new system’s schema. DataArchiva provides flexible, user-defined indexing options that facilitate seamless schema mapping. This ensures that archived data can be easily accessed and utilized within Salesforce, reducing integration complexities. For details, check out our comprehensive guide to DataArchiva.

3. Plan for Scalability

As businesses expand, so does their data in Salesforce. DataArchiva opens the scope to scale your data storage needs to prepare for future growth effectively. The ability to archive data from Salesforce is that as the data volume grows, the organization can manage its storage requirements for archiving without incurring exorbitant costs.

4. Minimize Infrastructure Overhead

Infrastructure costs often account for a significant percentage of overall Salesforce migration expenses. By choosing data archiving with DataArchiva, businesses can minimize these overheads and optimize their resource utilization. This strategy ensures that firms can allocate their budget more effectively toward strategic initiatives rather than unnecessary expenses.

Industries Benefiting from DataArchiva

Financial Services

The financial services industry is rife with stringent regulatory requirements surrounding data management. By using DataArchiva for Salesforce data archiving, these organizations can ensure compliance while keeping costs in check. Secure, accessible data is paramount in this sector, making DataArchiva an ideal choice.

Healthcare

Healthcare organizations face significant challenges when migrating patient data due to privacy concerns and regulatory compliance. DataArchiva enables these entities to maintain complete control over Salesforce data archives while ensuring it is readily accessible when needed.

Technology Firms

For tech firms looking to merge with or acquire other companies, efficient data migration is essential. DataArchiva supports these organizations in archiving large datasets from legacy systems, allowing for a seamless transition and integration into the new corporate structure.

Data Intelligence

Data intelligence firms, like the one detailed in our case study, require efficient data management solutions as they scale. With DataArchiva, can migrate legacy data smoothly while maintaining data integrity. This is particularly essential in a competitive landscape where timely access to data is crucial. Explore DataArchiva case studies for more insights.

Conclusion

Migrating large volumes of data from legacy systems to Salesforce doesn’t have to come with a hefty price tag. By adopting DataArchiva’s archiving options for Salesforce data, organizations can migrate the the existing data from the legacy to a secondary storage space without losing access to it while avoiding excessive storage costs. This strategic approach not only provides long-term cost efficiency but also positions companies favorably for future growth, especially those anticipating mergers and acquisitions.

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