Salesforce Data Archive using On-premise Systems: Always Keep the Ball in YOUR Court

As the technological world around us changes so rapidly, businesses have to deal with a massive volume of data. This forces them to keep & maintain the increasingly large data archives while still ensuring quick access to vital information. When it comes to deciding the storage system where they want to store their data, most businesses find themselves at a crossroads.

It’s usually a choice between on-premises & cloud storage which can become complex & overwhelming. There are many Salesforce-using companies -big & small- that opt for cloud solutions. In fact, a 2020 survey concluded that 41% of enterprise workloads will run on public cloud platforms by the end of the year, with another 22% using a hybrid option. The study also predicts on-premises workloads will shrink a full 10% before the year’s out—from 37% to 27%.

But that shouldn’t be the case! While cloud storage does have a much-touted “easy-to-deploy, easy-to-maintain” reputation, it doesn’t fulfill the needs of every industry. In fact, the bigger the enterprise, its cloud costs will be heftier too. Also, some companies (mostly belonging to highly regulated industries) need to have full control over their data. Be it government agencies, financial giants, or healthcare providers, no one can risk losing sensitive, business-critical data from their Salesforce Org.

On-premise Data Archiving – A Quick Intro

On-premises storage means the company’s server is hosted within the organization’s infrastructure itself, in many cases, physically onsite. This storage is controlled, administered, & maintained by the company & its in-house IT team themselves. When data from Salesforce is archived on-premise, what essentially happens is that all the legacy data is sent to an indexed database in the company’s on-premise storage. This usually gives enterprises more control over the data while making it easily viewable, searchable, & accessible.

On-premise data archiving in the Salesforce system comes with its own set of advantages including:

• Enhanced Control, Security, & Reliability
• Faster Data Archiving Speed
• Cost-effectiveness
• Can be customized to the T
• Highly Flexible

Let’s see some of the advantages of leveraging on-premise storage systems for data archiving in the Salesforce system in more detail:

Control, Security, Reliability

The primary reason to still advocate on-premise data archiving for Salesforce is the total control over the entire data archiving process businesses can exercise. More importantly, as the data never leaves their system, they get even more control over it, even when it resides in the archival storage. In on-premise archiving, they also get the added level of security as all their data is properly archived under their roof. In short, with on-premise archiving, Salesforce enterprises have complete control, authority, & responsibility to define what is archived, where to store it, & how to enable or restrict access to archived data.

Cost Structure

Though business decisions often come down to the costs, that’s not always the case when crucial data is involved. Leveraging the on-premise systems for the archiving process indeed means investing a huge amount of capital in terms of hardware, software licensing fees, installation, & extra IT support. But we still can’t ignore the fact that it still proves to be more beneficial than the often-misleading cost structure offered by the cloud that almost always has some hidden costs.

Threat Protection & Security

Nearly half of the business leaders believe that deploying on-premise storage gives more security than the cloud as there is more control over the data in Salesforce. Since no third-party provider is involved, fewer people have access to the archived data. Also, businesses can customize their data security strategy in order to overcome all threats & maintain productivity.

Simplified Compliance

Companies hailing from the public sector or the healthcare domain are usually subjected to regulatory compliance mandates like HIPAA, CCPA, GDPR, SOX, etc. It’s easier to stay compliant to local, international, or even industry-specific regulations when using the on-premise systems. Just by properly configuring & maintaining the system & hiring specialized compliance experts, businesses can meet their compliance demands in Salesforce.

Also Read: The Ultimate Checklist for Implementing a Salesforce Data Archiving Solution in 2022

Scalability

When it comes to scaling up the business, businesses can easily increase their computing power by adding resources like new hardware and/or software. Though it’s a little laborious task, it greatly benefits the Salesforce enterprise in the long run in terms of resource procurement, monitoring, & time efficiency. Even scaling down, after the increased demand has subsided, is extremely easy as it only involves putting the added resources aside for later use.

The DataArchiva Difference

Regardless of the deployment style you choose to use, what’s vital is selecting a solution that can efficiently meet the needs of your organization. In reality, there are just a handful of data archiving applications that have perfected their services for both: cloud data archiving & on-premise data archiving. DataArchiva is one such solution, easily available on the AppExchange.

The powerful archiving engine of this enterprise-grade data archiving solution, specially designed for Salesforce, helps businesses archive all their old, rarely-used data in Salesforce into any existing database of their choice. In return, businesses get to optimize their data storage, reduce unwanted storage costs by over 90%, improve their app’s performance, & boost regulatory compliance.

If you’re interested in an on-premise archiving approach, DataArchiva can be easily integrated with any on-premise system to securely migrate your data (contacts, leads, old emails, events, cases, etc) into your preferred database (Postgres, Redshift, MySQL, Oracle, MSSQL). But if cloud archiving is more your speed, several cloud platforms like AWS, GCP, Azure, & Heroku can also be leveraged for carrying out the data archival process.

For more information about the role of DataArchiva’s industry-leading data archiving approach in helping you reach data success in Salesforce, please get in touch with us. Alternatively, you can also schedule a quick demo of the application with us.